J. Wayne Reitz Union
Educating Leaders for a Global Community
All reservations are accepted on a first come, first served basis. Priority is given only to regular University and/or Union functions based on the University calendar, i.e. Leagues, GatorNights, etc. Requesting a reservation does not insure that you have a reservation. A Reservation Confirmation will be e-mailed when the reservation is reviewed accepted. It is a good practice to keep this confirmation until after the event.
The Reitz Union does not reserve the whole area for one group’s use. The maximum amount of bowling lanes and billiard tables we will reserve at one time is 8 each. The area also cannot be reserved for after hours or overnight (lock in) groups.
We reserve to groups larger than 15 people and require that a reservation be requested at least 5 days prior to the event. We do not reserve any part of the Game Room after 8pm on Fridays or Saturday nights. A reservation can not continue past 8pm on these days.
Please be sure to cancel any lanes or tables that you do not plan to use as soon as possible. No shows will be reported to the Game Room manager. After two reported no shows the Game Room reserves the right to not reserve to that group in the future.
We recommend that if you are making the reservation for younger children that you have not more than 4 or 5 children per lane. If you have older children (over 10) or adults, it is your choice how many people per lane up to 14 people per lane. This may however cause them not to get much bowling done in the time allotted.
Bumpers are reserved for children under the age of 10 only. Unfortunately we only have 2 lanes of bumpers available at any one time.
On Thursday nights from 10pm – 12am we have Extreme bowling (blacklight bowling) Groups can make a reservation during this time but understand that we will be doing Extreme Bowling during those hours.
All UF student organizations are REQUIRED to complete the Program Planning Form online at http://www.union.ufl.edu/involvement/studentOrgs/permit/ for any on-campus event other than a meeting. All required signatures must be obtained and the completed form returned to the Student Activities Office for final approval two weeks prior to the event. Failure to obtain the permit or final approval could result in the cancellation of your event.
Can pay by cash, VISA or MASTERCARD the night of the event. You must present your valid UF Student ID to receive student rates for the reservation.
Student Organizations that are funded by Student Government must secure funding from SG Finance and provide the Game Room with the blue Authorization to Purchase form at least two days prior to the event. Failure to do so could result in the cancellation of your event or Student Government's denial to pay the invoice. Any charges that go over the amount of the "blue slip" must be paid for out of pocket the night of the event by the person responsible for the reservation.
Student Organizations that are NOT funded by Student Government will have to pay the night of the event by cash, organizational check, or credit card.
Billing information for University Department functions is required prior to the event. Departments will be required to notify Game Room manager of their intent to set up a purchasing requisition within 5 days of making the reservation. The cost will not be charged to the department until the month following of the event; however, we need the correct billing information either at the time the reservations is made or within the next 5 days. Failure to provide this information will result in the cancellation of the reservation. The JWRU vendor code is RU and the vendor number is 2476. University departments can also provide the Game room manager with their PeopleSoft Chartfield String (Department ID Number, Fund Code, Program Code, and Account Code) and an inter-departmental purchase can be done.
If a Pcard is going to be used to pay for the event the person that the Pcard belongs to needs to be at the event. If the person that's name is on the Pcard can not attend we can direct bill the charges and when the department gets the invoice they can contact the Reitz Union Business Office to pay with the Pcard. All direct bill requests will be reviewed and approved before a reservation confirmation is sent. If approved, an invoice will be mailed to the contact person listed for the event after the event takes place. Payment is due within 30 days of receipt of invoice.
We do accept VISA or MasterCard credit cards, personal checks or cash. All checks must be written to the University of Florida and you must present a drivers license and current address.
If you wish to have the charges direct billed to your organization this must be noted when making the reservation. All direct bill requests will be reviewed and approved before a reservation confirmation is sent. If approved, an invoice will be mailed to the contact person listed for the event after the event takes place. Payment is due within 30 days of receipt of invoice. The JWRU accepts payment in the form of cash, check (payable to the University of Florida) or credit card (MasterCard, Visa). All direct bill requests will be reviewed and approved before confirmation of the reservation is sent.
Any student organization, department or non-UF person that fails to pay a bill will be denied use of the JWRU until such obligations are met.
If you are a tax-exempt organization you must fax a copy of the organization's tax-exempt certificate to us at 352-392-6702 attention Charlotte three days prior to the event. If this is not done then your organization will be charged tax for the event. This is a state regulation that the Reitz Union must follow stating that we have the tax-exempt certifications prior to the day of the event.
You must have one chaperone for every 10 students in your group. The chaperones must remain with the students at all times. A rules page will be sent to the contact person making the reservation. Please explain these rules to your students. Also explain that they are expected to behave maturely and to respect the building and grounds. Vandalism will not be tolerated. If desired, a JWRU staff person could address your group at the beginning of your event to discuss JWRU policies. Please contact Charlotte Dare, Game Room manager at 352-392-7186 or e-mail char@union.ufl.edu to make arrangements.
No food from off campus vendors may be brought into the Game Room.
All food must be catered by Classic Fare or purchased in the JWRU food court. Classic Fare can be reached at (352) 392-3463 or www.classicfarecatering.com. Classic Fare has up to $5,000 per semester in catering support for student organizations. Applications are available online at www.union.ufl.edu/involvement.
If any 6-foot tables and tablecloths are needed to accommodate your catered food, presents, etc. please note that on the reservation form.
No alcohol or smoking is permitted in either the Game Room, in the Reitz Union or the outside areas of the Union.
Reitz Union Game Room prohibits taping, stapling or otherwise attaching items to any walls, doors, curtains, windows, floors or ceilings. Candles are not allowed. Confetti may be used on tables only. All equipment, decorations, etc. provided by the group must be removed immediately following the event. Any decorative items left behind will become the property of the Reitz Union Game Room and will be disposed of at its discretion. Additional charges may be applied to your group if extensive cleaning or removal of items by JWRU staff is required.
If additional equipment will be rented for use in the Reitz union Game Room it must be noted on the reservation form. The manager reserves the right to deny use of some equipment.
The Visitor Welcome Center and Bookstore parking garage is located at the Reitz Union. It is an unrestricted pay facility available to all members of the university community. The garage hours of operation are Monday through Friday, 7:30 am to 4:30 pm. Short-term and daily fees apply during this time. The garage may be used during non-operating hours for short-term parking, free of charge. During the Fall semester on game days parking will be restricted. Please take this in consideration when requesting your reservation.
Buses should use McCarty Drive for loading and unloading. Please advise the drivers NOT to load/unload at the JWRU circle drive.